Following your initial enquiry, our Uk wedding planner will contact you regarding your wedding plans. Once you are ready to proceed with your booking, you will be emailed a quotation and a deposit invoice.
Upon receipt of your deposit into our bank account (deposits are non-refundable), we will then email you with your deposit receipt confirming your deposit has been received, your wedding confirmation including your package details, our wedding services document, and a step by step guide to your legal requirements.
If you would like a face to face consultation (optional), we can offer two options. If you are planning to come out to Rhodes before your wedding date, we can meet with you in resort for your consultation. Alternatively, we can organise our internet webcam consultation (you will require a webcam on your computer for this option, and a program that runs a free webcam chat service, for example, Skype).
These consultations will be arranged between four to nine months prior to your wedding date by appointment only. These face to face consultations will last however long they need to be, but typically, between one to two hours. This method of communication gives you the chance to discuss your wedding in great depth, in a private, relaxed location, at a time convenient to yourself, without the need to travel to a separate UK location.
All your wedding 'optional extras' need to be emailed to us by the 28th March in the year of your wedding. We make sure your specific requests are then booked with all the suppliers prior to your wedding date. This is to ensure all your wedding wishes are catered for exactly. Our venues and service suppliers are very accommodating, yet due to demand many services are booked well in advance, and therefore may not be able to accommodate any last minute requests.
You will need to make your appointment with your local registrar office for 3 months prior to your wedding date to obtain your 'Non-Impediments' paperwork. This is a legally required document for a wedding in Rhodes. Please book your appointment in advance as the local registrar's office can be busy. For example, if your wedding is for the 1st July, your appointment should be for the 1st April. You may need to book the appointment around the 1st February.
Once you are in receipt of the 'Non-Impediments' paperwork, you must then scan them with all the other relevant legal documents required to the "Rhodes Wedding Services" for checking. Then you must post them to the FCO (Foreign Commonwealth Office), to obtain the 'Apostille' stamps. Once your documents are returned back to you with the 'Apostille' stamps, you must post them immediately to our Rhodes office.
Your final payment is required six weeks before your wedding date. Once this payment is received, we will send you a final invoice receipt. We will also confirm your resort consultation date, time and venue. Typically your consultation will be within the first three days of your arrival to Rhodes and will be conducted at your reception venue.
Arrival In Rhodes
As previously arranged, you will have your full consultation within the first days of your arrival to Rhodes.
The company owner will meet with you at your selected reception venue. This gives you the opportunity to view your reception venue, meet the manager and the staff and sample the wine!
At the consultation we will confirm your wedding day itinerary, your booked 'optional extras,' and we will discuss any last minute details or answer any questions you may have.
This meeting will take approximately two hours.
At the end of this meeting, you will be given a local mobile phone, with a direct line contact to the company owner, just incase you have any further questions over the next days leading up to the wedding day itself.
The Wedding Day
The wedding planer will make a call to the bride or groom in the morning to check if there are any last minute questions or requests.
The wedding planner will then call all of the suppliers to re-confirm the optional extra arrangements booked and the reception venue will be dressed according to your requirements.
We have two of the "Rhodes Wedding Services" team on hand with the Bride & Groom for the wedding day ceremony. The exception is for the 'Vow renewal' & 'Symbolic ceremony,' where there will be one representative.
One of the "Rhodes Wedding Services" team will be with the bride at her accommodation prior to her leaving, making sure she is ready, and helping her into the arranged transportation. (Not applicable for a 'Vow renewal' or 'Symbolic ceremony,' or where the accommodation is outside of a 10km radius. One of the "Rhodes Wedding Services" team would meet the bride at the ceremony location.)
Another member of the "Rhodes Wedding Services" team will be waiting at the ceremony location for the arrival of the groom and your wedding guests. She will greet everyone, introduce the groom to the photographer (if booked), the registrar and also co-ordinate everyone into the ceremony grounds.
The "Rhodes Wedding Services" team will then liaise with each other to confirm that the bride can leave her accommodation and make her way to the ceremony. There will then be a "Rhodes Wedding Services" team member with the bride at the ceremony location, she will introduce the bride to the photographer (if booked). Once the "Rhodes Wedding Services" team have spoken with each other and gained confirmation to proceed, the bride will then make her way into the ceremony grounds, escorted by one of the "Rhodes Wedding Services" team members.
If you have booked ceremony music, the bride can also be escorted into the ceremony grounds with the musician playing.
The ceremony grounds have been booked for your service for either 30 or 45 minutes. This is a civil ceremony and it is read in Greek and in English and the service will last approximately 10 minutes. (Except for religious ceremonies.) Many couples also choose to read their own personal vows to each other during the ceremony. Couples can also ask one of their wedding guests to read a poem, a passage from the Bible, a reading, or they may even have a guest who wishes to sing.
The registrar will be happy for you to tailor the service however you choose, and we will discuss the requirements prior to your wedding day, so the ceremony flows perfectly to your wishes. After the formal service conducted by the registrar, we will then conduct the signing of the register/papers. You will require two witnesses; they may be required to show their passports, (minimum age of 13 years old).
You will then have time for all of your family, group and more relaxed bride & groom photographs.
If you have booked ceremony music, your musician will play again whilst you are signing the register, whilst your photographs are being taken and when you leave the ceremony grounds.
You will be escorted to another area for your relaxed photo shoot with our photographer (if booked), whilst guests can make their way to the transportation (if booked), or onward destination.
One of the "Rhodes Wedding Services" team will escort your guests to their transportation or walk with them to the reception venue, (whichever is applicable). If you have booked a boat cruise as transportation, one of the "Rhodes Wedding Services" team can accompany you and your wedding guests on the boat cruise (at the captains discretion), if places allow.
At your reception venue, you will have either one or two of the "Rhodes Wedding Services" team on hand, (depending on the package you have booked). Your team will be available throughout the welcome drinks, the co-ordination for the seating of your guests and up to the pre-dinner cake cutting.
After the Wedding Day
Weddings in the Lindos area are required to go to the Lindos town hall in the days following the wedding day itself to collect copies of the official Greek wedding certificate. The town hall is open Monday - Friday. You are required to attend between the hours of 10.00am - 12.00pm, and you must both take your passports along with you.
If you require a "Rhodes Wedding Services" team member to accompany you to the town hall (included within some packages), you can request this at your consultation.
Should you wish us to translate your wedding certificate into English, one of the "Rhodes Wedding Services" team will take one of the Greek wedding certificates from you at the final meeting. Weddings in the Faliraki/Kallithea/Rhodes Town areas will receive copies of the Official Greek wedding certificates to your UK address within 2-4 weeks.
All photos, albums, and videos will be delivered to you before your departure. In the event that you are leaving the island the day after your wedding there is a possibility we may have to post to you by courier,
Translated Marriage Certificate
If you have booked our translation service, then your English translated marriage certificate will be posted to your home address by recorded delivery within 2-4 weeks.
Please click on the contact Us link to find more about our Rhodes wedding services.